Send your resume and cover letter to jdofficesolutions@gmail.com to apply today.

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Licensed Assistant

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We are currently looking for a Licensed Assistant to join are team. The ideal candidate will have a flexible schedule including evening and weekends when needed. Must possess a propensity to excel. The office is busy and fast paced so we need someone that can keep up with demand.

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Requirements

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• Managing incoming phone calls, messages and otherwise

• Inventory and ordering various office supplies

• Broker load listings into MLS

• Prepare agreements of purchase and sale, amendments, waivers and other documents as required

• Be the first point of contact for customers coming into the office

• Maintain listing or deal files in an organized and complete manner

• General office tasks as required

• Available to work flexible hours

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Qualifications

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• Strong Written & Verbal Communication Skills

• Ability to prioritize workload in fast-paced environment

• Drive to succeed in all areas of your career with strong initiative to complete all tasks at hand

• Ability to follow established business systems and take instructions from others

• Ability to work as part of a team as well as on an individual basis

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Candidates must posses experience in a real estate office, a high degree of professionalism, strong business communication skills and meticulous attention to detail. The candidate should be able to work efficiently towards deadlines.

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Legal Administrative Assistant

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A well-established Law Firm in Surrey is looking for a Legal Administrative Assistant

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Requirements

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• Provide day to day general and litigation support to lawyers primarily in Supreme Court of BC and on occasion administrative tribunals and Provincial Court of BC (family and small claims).

• Open files

• Initial and ongoing contact with clients

• Carry out conflict search

• Schedule appointments and court dates, communicate with counsel and/or legal assistants for other parties

• Obtain copies of documents from LTSA, LTO, courts

• Draft and prepare pleadings, agreements and correspondence, some dictation

• Filing and service of court documents, communicating with court registry

• Draft and send accounts to clients, accounts receivable follow up with clients

• Close, catalog, archive completed files

• Reception coverage as needed

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Qualifications

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• Completion of Legal Assistant’s Certificate or Diploma at recognized educational facility in BC

• Minimum 2 years of legal assistance experience

• Well versed in Microsoft 365 Business Software

• Effective Communication Skills (oral and written)

• Experience with ESI accounting software for billing and Divorce Mate software an asset

• Outgoing team player that is adaptable, people oriented and works well under pressure. 

 

Conveyancer

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An established office is looking for an experience Conveyancer. This position is full-time Monday - Friday.

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Conveyance Duties:

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The primary responsibility of the Conveyancer will be to perform all activities relating to the administration of real estate sales transactions.

Some duties include:

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• Answer all conveyance related incoming calls and handle caller's inquiries

• Enter and process all transaction (deal) files

• Review all documents submitted by the realtors and verify file as complete

• Send documentation and instructions to notaries/lawyers/other brokerages

• Perform & send agent billing, payouts of commissions, and excess deposit cheques

• Preserve confidentiality of all client information in accordance with FINTRAC

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We thank all those who apply, however, only candidates selected for interviews will be contacted

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Strata Managers

 

We are currently seeking trainee-level and experienced Strata Managers commited to excellence in strata management. The primary responsibilities of the Strata Manager are maintain company policies and procedures regarding property operations at all times. Maintain a current, in depth knowledge of each property within the assigned portfolio. Demonstrate strong financial management skills in order to meet client expectations.

 

Duties

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• Reporting to one of our Regional Directors

• The Strata Manager is responsible for providing management services to a diverse portfolio of strata buildings Attending required meetings (strata council and general meetings)

• Conducting property inspections

• Supervising and/or directing employees/contractors within the portfolio

• Performing financial and administrative functions

• This position will require work outside regular business hours, weekends or holidays

 

Skills

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• Demonstrate excellent organizational and time management skills

• Possess the ability to work in a high volume face paced environment

• Be able to multi-task, prioritize to meet precise deadlines and be able to adapt quickly to change

• Possess superior communication skills in both written and verbal with a successful track record in working with clients/staff at all levels

• Be able to work independently and as part of a team with minimal supervision

 

Possess excellent computer skills in MS Office (especially in Word and Excel)

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• Demonstrate a high level of accuracy and attention to detail

• Adopt a positive and enthusiastic hands-on approach with a strong bias to client service

• Be able to work outside regular business hours, as required

 

Requirements

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• Possess 2+ years’ experience managing residential strata properties

• Possess a Strata Manager license

• Possess Valid BC driver's license and automobile with business insurance

• Have experience managing larger buildings (120units+)

• Have experience managing on-site staff

 

Perks

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• Car allowance

• Cell phone allowance

• Extended health and dental benefits

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Temp Receptionist

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Receptionist required for real estate office. This is an on call opportunity for offices around the Vancouver area. Perfect for moms, students, or anyone not wanting to work full time.

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Responsibilities:

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• Greet guests, while answering and directing calls

• Enter listings into the MLS system

• Liaise with clients and respond to any inquiries via phone, email, or in-person

• Maintain organization of documents and files

• Arrange couriers and sort mail

• Perform general office duties such as photocopying, scanning and filing

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Requirements:

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• Previous administrative or reception experience

• Superior customer service skills

• Excellent verbal and written communication skills

• Professionalism and positive attitude

• Excellent attention to detail and time management skills

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Mandarin Conveyancer  (Successfully hired 2017)

Real Estate Manager (Successfully hired 2017)

Managing Broker (Successfully hired 2017)

Administrative Assistant  (Successfully hired 2017)

Licensed Real Estate Assistant  (Successfully hired 2017)

Real Estate Assistant (Successfully hired 2018)

Real Estate Coach/Trainer (Successfully hired 2018)

Legal Conveyancer (Successfully hired 2018)

Licensed Real Estate Assistant  (Successfully hired 2018)

Construction Coordinator (Successfully hired July 2018)

Receptionist Burnaby (Successfully hired June 2018)​

Receptionist Vancouver (Successfully hired June 2018)

Front Desk Admin West Vancouver (Successfully hired May 2018)

Managing Broker Surrey (Successfully hired July 2018)

Managing Broker Vancouver (Successfully hired July 2018)

Legal Assistant Surrey (Successfully hired July 2018)

Junior Real Estate Assistant Vancouver (Successfully hired July 2018)

Front Desk Administration Contract (Successfully hired Aug 27 2018)

Unlicensed Assistant Vancouver (Successfully hired Aug 29 2018)

Licensed Assistant Kerrisdale (Successfully hired Sept 5 2018)

Front Desk Administrator (Successfully hired Sept 10 2018)

Managing Broker Vancouver (Successfully hired Oct 1 2018)

Managing Broker Downtown Vancouver (Successfully hired Oct 1 2018)

Unlicensed Assistant Vancouver (Successfully hired Oct 4 2018)

Front Desk Administrator (Successfully hired Oct 11 2018)

Licensed Assist. Development Comp. (Successfully hired Oct 24 2018)

Front Desk Administrator Vancouver (Successfully hired Oct 29 2018)

Front Desk Administrator N. Vancouver (Succesfully hired Oct 29 2018)

Managing Broker Vancouver (Successfully hired Oct 15 2018)​

Construction Site Superintendent (Successfully hired Nov 9 2018)

Licensed Assistant North Vancouver (Successfully hired Nov 16 2018)

Bookkeeper Surrey (Successfully hired Dec 5 2018)

Team Member (Successfully matched Dec 15 2018)

Front Desk Administrator Burnaby (Successfully hired Jan 21 2019)

Admin Assist - Investment Properties (Successfully hired Jan 21 2019)

Licensed Assistant Vancouver (Successfully hired Jan 26 2019)

Graphic Designer Richmond (Successfully hired Jan 28 2019)

Unlicensed Assistant Vancouver (Successfully hired Feb 1 2019)

Administrative Assist Vancouver (Successfully hired Feb 1 2019

Unlicensed Assistant Richmond (Successfully hired March 8 2019)​

Unlicensed Assistant Vancouver (Successfully hired March 8 2019)

Accounts Payable Administrator (Successfully hired March 18 2019)

Front Desk Administrator East Van (Successfully hired March 25 2019)

Managing Broker Surrey (Successfully hired April 1 2019)

Admin/Conveyancer Surrey (Successfully hired April 28 2019)

Conveyancer Surrey (Successfully hired May 1 2019)

Front Desk Administrator North Van (Successfully hired May 15 2019)

Contract Conveyancer Burnaby (Successfully hired May 15 2019)

Listing Coordinator Richmond (Successfully hired May 16 2019)

Receptionist Richmond (Successfully hired June 5 2019)

Unlicensed Assistant Vancouver (Successfully hired July 5 2019)

Front Desk Administrator (Successfully hired Sept 17 2019)

Legal Assistant Surrey (Successfully hired Dec 2 2019)

Managing Broker (Successfully hired May 1 2020)

Remote Licensed Assistant (Successfully hired May 23 2020)

Remote Unlicensed Assistant (Successfully hired June 8 2020)

Licensed Assistant to Managing Broker (Successfully hired June 22 2020)

Junior Accountant (Successfully hired Sept 2 2020)

Mortgage Office Assistant (Successfully hired Oct 28 2020)

Front Desk Administrator (Successfully hired November 13 2020)

Unlicensed Assistant (Successfully hired Jan 29 2021)

Legal Assistant (Successfully hired Feb 12 2021)

Conveyancer (Successfully hired March 15 2021)

Listing Coordinator (Successfully hired March 26 2021)

Mortgage Associate Assistant (Successfully hired April 19 2021)

Property Management Administrator (Successfully hired July 12 2021)

Bookkeeper/Office Administrator (Successfully hired September 2021)

Receptionist (Successfully hired October 4 2021)

Office Administrator (Successfully hired October 8 2021)

Property Management Managing Broker  (Successfully hired November 1 2021)

Receptionist (Successfully hired November 1 2021)

Team Office Manager (Successfully hired December 6 2021)

Bookkeeper/Conveyancer (Successfully hired December 8 2021)

Real Estate Assistant (Successfully hired January 3 2022)

Unlicensed Assistant (Successfully hired March 1 2022)

Customer Relationship Manager (Successfully hired March 14 2022)

Receptionist (Successfully hired March 15 2022)

Customer Service Manager (Successfully hired March 21 2022)

Estate and Corporate Legal Assistant (Successfully hired April 11 2022)

Real Estate Assistant (Successfully hired May 2 2022)

Financial/Operations Manager (Successfully hired October 2022)

Client Care Administrator (Successfully hired October 2022)

Project Sales Manager (Successfully hired March 2023)

Executive Real Estate Assistant (Successfully hired April 2023)

Real Estate Bookkeeper (Successfully hired April 2023)

Conveyancer (Successfully hired May 2023)

Conveyancer (Successfully hired June 2023)

Conveyancer (Successfully hired July 2023)

Real Estate Bookkeeper (Successfully hired July 2023)

Project Management Administrator (Successfully hired July 2023)

Real Estate Administrator (Successfully hired August 2023)

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